GFO&T Executive Assistance & Communications Associate (Hybrid, m/f/x/d, 80-100%)

Location: Zurich, Zurich, CH

About the Role

Join Swiss Re and its Global Finance Operations & Transformation (GFO&T) team as an Executive Assistant to the Head GFO&T and Communications Lead. As part of our dynamic and motivated "Strategy & Office" team, you will play a pivotal role in supporting the Head GFO&T and the Head GFO&T Strategy & Office, and delivering timely and insightful messages to the department. You will be able to collaborate with a wide range of stakeholders and contribute to a fast-paced and high-impact environment. This position offers a unique opportunity to grow your career within a leading global reinsurer.
 

Your key responsibilities include:
•   Provide professional, proactive advanced administrative support
Plan, manage and screen emails, handle calendar (incl. buffer and focus time), organize meetings (internally and externally) and act as a "gatekeeper“ for the Head GFO&T. Run daily morning check-ins with the Head GFO&T to prepare the day, incl. time management, pre-read preparation (also with the use of Co-Pilot), and focus time. Manage calendar and organize meetings (internally and externally) for the Head GFO&T Strategy & Office
•   Arrange travel schedules and handle expense management
Arrange travel schedules in accordance with Travel and Expenses policy, including planning, booking, visas, and itineraries and provide all documents for meetings/presentations during travels. Prepare and process travel expense reimbursement timely. Prepare, process and ensure purchase orders, invoices and expenses are handled in a timely and accurate manner
•   Collaborate with GFO&T Leadership and the wider Swiss Re colleagues
Collaborate with the GFO&T Leadership Team (LT) and all relevant stakeholders to keep them well informed of upcoming commitments and responsibilities and follow up where needed. Establish and maintain good relationships with assistants of key internal collaborators as well as other relevant stakeholders
•   Drive the departmental communication and event management 
Lead, prepare and maintain departmental communication activities such as townhalls, SharePoint online site and communication emails. Plan and coordinate internal and external meetings and events such as LT Meetings, offsites, workshops, team events, visitor arrangement, etc.

About the Team

Global Finance Operations & Transformation (GFO&T) is the unit responsible for the accounting and reporting of accurate and consistent financial information for global Swiss Re for external reporting and internal analysis facilitating strategic decision-making. This includes IFRS for Group as well as statutory financial information for all Swiss Re's legal entities, including SST and Solvency 2. GFO&T spearheads the transformation of Global finance, streamlining it towards a simpler, more effective forward-looking organization.

About You

You are a motivated, collaborative and entrepreneurially minded individual with a strong interest in building your career within a leading global reinsurer. You have the desire to work in a fast-paced environment, where no two days are alike. You possess excellent communication skills and the ability to work effectively with cross-functional teams.
•   Experience in executive assistance and/or communications 
•   Higher education (ideally in Business Administration, Finance, or a related field)
•   Can-do attitude and problem-solving skills with the ability to navigate challenging situations
•   Self-organized, structured and excellent written and verbal communication skills
•   High attention to detail and ability to manage multiple tasks simultaneously
•   Ability to work independently and navigate in multi-faceted stakeholder settings
•   Experience in (re)insurance and Finance organizations preferred

If you are an open-minded, organized, and positive standout colleague, we will be happy to get to know you!